Created by Erdem Ekim / August, 2022
In this article, you will find answers to how you can set access availability to your tasks and steps (tests) within your tasks.
From the ACCESS tab of the Task Editor, you can specify the date range for which the task will be accessible. The start and end dates that you specify on the Access tab for the task apply to all users.
If the date on which the user wants to access the task is after the end date set for the task, then he / she receives a notification on the Welcome Page that the task is not active anymore.
If the date the user wants to access the task is before the start date set for the task, then he / she receives a notification on the Welcome Page that the task is not active yet. On the welcome page, the user also sees the time remaining for the start of the task.
If the date the user wants to acces the task is within the start and end date set for the task, he / she gains access to the task by entering the required information according to the determined authentication method and is directed to the instructions page. The instructions page contains general information about the task and instructions about each step (exam) that the task accommodates and If availability dates are not specified for these exams, the user can start the exams at any time.
An Exam Room is created by the system on the ROOMS tab for each user accessing the task. The person administrating the exam has the right to open and close the exam room of the relevant user from the room settings. If a user’s Exam Room is closed, that user cannot access the task and the exams it contains. In addition, as we will touch on later, exam settings, including the “availability dates” can be changed specifically for the relevant user from the exam room.
You can specify the dates on which the ticket will be valid. Ticket validity dates have the same functions as task availability dates. In other words, it enables the user to access the task and when he/she accesses the task, an Exam Room is created by the system in the ROOMS tab for the relevant user. The only but important difference of ticket validity dates is that they are “specific” to the ticket holder.
You can set validity dates for a ticket from the Availibilty section of the ticket settings. You can access the ticket settings by clicking the three-dot icon on the left side of the relevant ticket and selecting EDIT.
In a task for which you have specified availability dates that will be valid for all user from the ACCESS tab, sometimes special situations may occur and the availability dates of the task may not be suitable for some users. Therefore you may need to specify availability dates specific to those users out of the current task availability dates. In such a case, what you need to do is to select the “Overwrites Task’s Access Dates ” option from the Availability section of the ticket settings and then specify the ticket validity dates for these users.
If “Overwrites Task’s Access Dates” options is checked, the availability dates you have set for the Task will be invalid for this ticket and the validity dates you have set for the Ticket will be used.
You can set availability dates for each step (exam) in a task. If availability dates are not set for exams, any user who accesses the task can take the exams at any time.
You can set availibilty date for an exam from the Availibilty section of the Exam Settings. To open the Exam Settings window, click on the
icon at the right side of the relevant exam that you added to the Task Steps.
Note:
If you want the user to access the task and see the results of an exam that he / she has completed, you must enable the Feedback Options from relevant exam settings and check the Summary in the Test Results section.
If you have also checked Display Questions and Answers from the Feedback Options and there are open-ended questions in the exam, the user can view the questions and answers after you evaluate the open-ended questions. To evaluate open-ended questions, you must enable Advanced Reporting in the exam settings. After evaluating open-ended questions, exam results are updated.
You can set user-specific exam avalability dates through the ticket created for the user.
To do this:
When the user accesses the task through the ticket created for him / her, the exceptions that you have defined in the exam settings for the ticket are transferred to the relevant user’s room.
As a second choice, for used tickets; you can define user-specific exceptions in exam settings through the relevant user’s exam room as well. So it means that now you can set user-specific exam availability dates through the relevant exam room.
Note:
If you set an exam availability dates to be valid for all users and then specify different exam availability dates for a user through the ticket or room for the relevant exam, the system takes into account the availability dates you have set for the ticket or room and the exam availability dates you have set for all users become invalid specific to this user.
Want to learn more about TestInvite
Want to learn more about TestInvite